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ADMINISTRATION OF THE OLUSEGUN OKE LIBRARY, LAUTECH OGBOMOSO

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Library_Admin

Figure1: Administrative Structure of the Olusegun Oke Library

The University Librarian’s office is the seat of administration of all libraries. The library is usually headed by a qualified University Librarian who must be a good visionary leader. As the head of university library, he/she must have a compelling vision and mission for the library and give the parent body convincing reasons why the set goals of the library must be accomplished. A good library administrator or manager must be in a position to focus the library’s vision and mission towards the realization of the broad goals and objectives of the parent body.

 

LIBRARY PERSONNEL


To manage all the resources in the University Library, set of well trained and qualified staff is necessary. The university therefore require the services of three categories of staff to work in the library. The first category is the professional librarian, followed by the Library Officers and support staff. Librarians found in the university library are referred to as the academic librarians with Master degree usually in Library and Information Science from reputable higher institutions of learning. They usually graduate with Master Degree in Library and Information Science known as M.L.S., M.L.I.S., M.S.L.S., or M.M.L.I.S.

It should be noted that, the success or failure of any academic library depends largely on the calibre of its personnel especially the core staff (Librarians and Library Officers).

According to Librarians Registration Council of Nigeria (LRCN, 2014) on composition of mixed categories of staff, the following are recognized.

 

 


RESPONSIBILITIES OF DIFFERENT CATEGORIES OF LIBRARY STAFF


  • Librarians (academic staff): University graduates from recognized library schools with degree of masters. They constitute management team. (This category of staff should be able to catalogue, classify, select, acquire index and abstracting library materials etc.)
  • Library Officers: Intermediate personnel with National Diploma and Higher National Diploma certificates. They are the middle level manpower.
  • Support Staff: Library Attendants and Library Assistants with WASC, NECO, GCE or their equivalence as well as other administrative, clerical and secretarial staff.

Synergy among these categories of staff leads to effective and efficient library services.


FUNCTIONS OF THE UNIVERSITY LIBRARIAN


The University Librarian is the principal staff at the helms of affairs in the Olusegun Oke Library. As the head, he/she is responsible for setting the principles relating to the functions of planning, organizing, directing and controlling the human, material and financial resources. In short, he/she is in charge of running the daily activities of the university library. The ultimate goal is to achieve set goals of the institution. Equally, overseeing the daily activities of the university library ranging from personnel resources, physical, financial, and information resources effectively and efficiently top achieve the vision, mission, aims and objectives of the parent institution.

 

The University Librarian

Dr. Mrs. Aboyade, Modupe Aduke

Librarian

The University Librarian as a top manager is responsible for the administrative and professional duties that include:

(a) Planning library budget;

(b) Development of library policies;

(c) Supervision and organisation of the library;

(d) Coordinating library systems, maintenance of library records and financial expenditure;

(e) Library publicity through library advertisement, exhibition and display of new addition to the library resources;

(f) Capacity building and see to the welfare of library staff;

(g) Continuous review of library programmes and adjustments; and

(h) Keeping regular statistics of library activities.

The University Librarian has the primary responsibility of ensuring that this procedure is implemented and remains adequate for its intended purpose. All departmental staff members are responsible for implementing and ensuring that this procedure is followed.


Professional Librarians **Ranking as at 22/10/2020


Dr. Mrs. Aboyade, Modupe Aduke (University Librarian)

Dr. Adio, Gboyega (Deputy Librarian)

Mr. Ajala, Isaac Olugbenga (Deputy Librarian)

Dr. Mrs. Oyewumi, Olatundun Oluwatoyin (Deputy Librarian)

Dr. Mrs. Ebijuwa, Adefunke Sarah (Deputy Librarian)

Mrs. Oladapo, Yemisi Oluremi (Senior Librarian / Ag. Medical Librarian)

Mr. Adegun, Isau Adewole (Senior Librarian)

Dr. Arinola, Adeola Adesoji (Senior Librarian)

Dr. Adigun, Ganiyu Ojo (Senior Librarian)

Dr. Ogunmodede, Thomas Ayinla (Senior Librarian)

Mr. Akinola, John Olugbenga (Senior Librarian)

Mr. Adeoye, Moses Oladele (Librarian I)

Mr. Oyetola, Solomon Olusegun (Librarian I)

Mr. Sobalaje, Adewale Joel (Librarian I)

Mr. Adepoju, Samuel Olusegun (Librarian I)

Mrs. Kolajo, Funmilola Susan (Librarian I)

Mr. Olatunji, Ezekiel Tunbosun (Librarian II)

Mrs. Salami, Kudirat Olawumi (Assistant Librarian)


PROCEDURE FOR PROMOTION/CONFIRMATION OF APPOINTMENT FOR DIFFERENT CATEGORIES OF STAFF OF THE LIBRARY


Promotion is the advancement of an employee to a position of higher rank on the grounds of merit. Such merit is assessed partly on the character and efficient performance of the employee in his current position. More important promotion is premised on the assessed overall ability for the higher post by reference to overall requirement of the higher post.

The appointment and promotion committee on behalf of the governing council as responsible for all matters pertaining to appointment and promotion of all category of academic staff of the University.

Similarly, the Administrative Staff Committee as responsible for the Appointment and Promotion of Administrative, Technical and Professional and Junior Staff.

University Library Staff – Academic Staff

The criteria should be sub-divided into two, viz: Research in progress and publication.

Research in progress:

This should include the following particularly all studies aimed at improving professional practice and service.

(i) Theses and dissertations, annotated subject bibliographies

(ii) Policy papers, manuals

(iii) Unpublished bibliographic, Indexes, guides and book reviews.


Publications:

The guidelines for library staff shall be the same as those for the teaching staff

(a) Teaching staff

(i) Load: Minimum of 3 courses permission

(ii) Quality: The quality of teaching is to be based on the Head of Department’s evaluation, embracing: Teaching effectiveness, nature and level of courses.

Staff

These criteria should be embraced

(i) Workload

(ii) Quality

(iii) Classroom Teaching

Both work load and quality of professional duty are to be based on the University Librarian assessment contribution to the University and the contribution to the National should include the following:

(i) Service on public Bodies

(ii) Consultancies

(iii) Public lectures

(iv) Textbook writing

(iv) Contribution to learned societies, national and international organizations.

 

Contribution to the University

(i) Community work

(ii) Personal leadership

(iii) Students Counselling

NOTES

It is the duty of the appropriate review or interviewing panel (as the case may be) to allocate points or marks obtainable to each of the criteria.

(i) Elevation of Deputy University Librarian (DUL) to University Librarian (UL) shall be by appointment

(ii) Promotion or appointment to readership and professorship shall be subject on un- equivocally favourable reports from at least two of the three external assessors who shall base their overall assessment who shall base their overall assessment purely on the scholarship of the candidate.

(iii) It should be possible to promote from senior lecturer to professorship provided all conditions are net.

(iv) For prima-facie case to be considered by the University appointments and promotion committee (Academic) an internal assessment should be carried out as laid down in the guidelines.

(v) Promotions to Senior lectureship grade and similar grades in other academic units of the University shall be permissible without inviting outside opinion except where there are no suitable experts within the University Library Senior academic staff to guide the committee.

PROMOTION OF NON - TEACHING STAFF

Promotion of Administrative, professional and Technical Staff shall be based on the following criteria, provided that no staff in any cadre shall be promoted until the has spent a least three years on a grade.

RULES

(a) During the promotions exercise each year each Head of Department shall assess the performance of each member of Senior Administrative of professional staff in the units and make appropriate recommendation for promotion.

(b) The assessment and recommendations from the Heads of units shall be considered by the appropriate statutory committee

Criteria for promotion

(a) Qualification

Acceptable qualification shall be as specified below and as may be handed from the time to time by the University. However, no one shall be shortlisted for appointment or considered for promotion within the Library cadre if he or she has less than Ordinary National Diploma (OND) or 3rd Class Degree. Also no one shall be appointed as a Technologist with only an Academic Degree i.e. without a professional qualification.

CONFIRMATION OF APPOINTMENTS

Regular Appointment:

Is offered to a officer on probation for two years. The appointment of regular employee may be confirmed if at the expiration of the probationary period, he or she is recommended by 'the Unit head, or University Librarian concerned. It is also the duty of an employee to bring to the notice of his or her unit Head that he or she is due for confirmation as far as length of service is concerned, but the emphasis on satisfactory performance and would confirm one the appointment of an employee is confirmed he may remain in the service of the University
until he attains the age of retirement. Confirmation of appointment ensures security of tenure. The appointment of a confirmed employee shall not be terminated unless all the relevant disciplinary procedures have been complied with under existing rules.

(i) Transfer of Service : Request for transfer of service may be granted to a confirmed employee, provided that the employee has spent a minimum of 2 years in service.

(ii) Probation and Confirmation : A confirmed employee who transfers from other sector of the Nigeria public service shall be deemed to have been confirmed for the purpose of these regulations

(iii) If after two years probationary service an employee's appointment cannot be confirmed his/her appointment shall be terminated.

(iv) When appointment of a probationary staff is terminated under the provision of (ii) above of this section he/she receive one calendar month notice or one month's pay in lieu of notice.


LINE OF COMMUNICATION


Communication is a social activity. It involves a message travelling to one or more receivers at the lower level in the hierarchical order. The academic library as an organization is geared towards serving its users there-by calling for an effective and efficient way of communicating to all library staff, library users, library managers and the people within the library community. The University require to have an efficient way of making communication direct and understandable to people within the library community so as to achieve a desired goal. In the University, the line of communication is a two-way process. It flows from top to bottom and from bottom to top with a feedback.

At the Olusegun Oke library, communication flows down from the Management to the Librarian, library staff to the library users or patrons. That means, in the University library, the line of communication follows in the three directions. Downwards, upwards and horizontally. slope
Organogram

FIGURE 2: OLUSEGUN OKE LIBRARY, ORGANOGRAM


SERVICES PROVIDED BY THE OLUSEGUN OKE, LIBRARY


 

The library in the University is committed to service. The academic library has traditionally remained central to educational process. It has always been perceived as the measure of quality of an educational institution it must be quickly added that, a lot of concentration has been given to the provision of library and information service in the formal learning environment. Areas where learning services are provided include:

  • Library Administration
  • Information Literacy Services
  • Collection Development
  • Services for the Faculty
  • Services for the Patron with disabilities
  • Services for the off-campus students
  • Reprographic Services
  • Technical Services
  • Research and Development Services
  • Information and Communication Services
  • Audio Visual Services
  • Readers' Services






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